Use their P45 (or starter checklist, which replaced the P46) to get information from your new employee, set them up on your payroll software, tell HMRC. fill in a ‘starter checklist’ (which replaced the P46 form) if they do not have a recent P Items 1 – 11 P45 Part 1. Details of employee leaving work. Copy for HM Revenue & Customs. P45(Manual) Part 1. HMRC 04/ Employer PAYE reference. Your employer is obliged to provide you with a P45 when you leave employment. Your employer will send the form to HMRC once they have processed the.

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You are here What if I don’t have a P45? Forms Help and guidance. Depending on the information you provide, your code may not require further amendment. Stay up to date with the TUC and get the latest news and get early access.

Check if you need to put your employee into a workplace pension scheme:. Maybe Yes this page is useful No this page is not useful Is there anything wrong with this page? If they have the same leaving date use the P45 with the highest tax free allowance or least additional pay for a K code and give the other one back to the employee.

Avoid discrimination during recruitment Make your application process accessible for employees with disabilities or health conditions. What were you doing?

What if I don’t have a P45? | WorkSmart: The career coach that works for everyone

You need to advertise the role and interview candidates. Make sure to get individual advice on your case from your union, a source on our free help page or an independent financial advisor before taking any action. You can use a recruitment agency to do this or do it yourself. Skip to main content. You may need to check someone’s criminal record, for example, if they’ll be working in healthcare or with children.


Check if they need to be put into a workplace pension.

PAYE forms: P45, P60, P11D

Check if you need to put your employee into a workplace pension scheme: If a change is necessary, HMRC will advise your employer of your correct tax code once they have obtained information regarding any previous employment or JSA claims you may have made. Any tax over-deducted by your employer before the correct code is issued by HMRC will be refunded through your wages as soon as your new code is used.

This is because your employer may need to use an emergency tax code. If you are an employer, use form P46 if you take on a new employee who doesn’t have a form P45 from p5 previous employer.

Tell HMRC about a new employee

The starter checklist will hmec your new employer establish the tax code to use against your first salary payment. Prepare your business to take on employees. Agree a contract and salary. PDF is a file format that lets you view and print a document in a style which matches the look and feel of the paper version – including fonts, colours, images and layout.

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P46 – Employee without a form P45 Please note: You must keep this information in your payroll records for the current year and the 3 following tax years.

You must tell HMRC about your new employee on or before their first pay day. Find out more about who must submit this form online On this page: Get the guidance you need to stay focused and reach your goals. Ask your employee for this information if you do not have their P45, or if they left their last job before 6 April The P46 form is no longer used. It will take only 2 minutes to fill in.

This content is provided as general background information and should not be taken as legal advice or financial advice for your particular situation. P455 out how to check an applicant’s right to work documents. P45, P46, etc Online filing during the year – when employees start and leave, when you start paying a pension, more Form URL Paying your employees – An overview of your obligations Overview of your obligations, from payslip and minimum wage rules to statutory payments for employees who are sick or become parents Form URL Taking on a new employee – first steps What to do when you take on a new employee – including an employee who hmrx have a P45 hmmrc NI number Form URL Taking on a new employee – employee doesn’t have a form P45 How to make sure you use the right code – including what to do if your employee has no P45 or if the P45 is for an earlier tax year.


If you have mislaid this, and are therefore unable to provide a copy to your new employer, you may find you have to pay more tax initially in your new job until your correct code number is confirmed by HM Revenue and Customs.

Find out about recruiting someone yourself on Acas Find out about using a recruitment agency As an employer you must make sure you recruit employees fairly. Equip yourself with essential skills to be the best you yet. Find out more about who must submit this form online. Completing the form enables you to operate the correct tax code for the new employee Order this form online Order this form online. Your employer will send the form to HMRC once they have processed the information you provided.